Academic Regulations Short Courses
Hero Carousel
Academic Regulations Short Courses
Introductions to Definitions and Scope of the Policy
1.1 Definitions and Explanations
1.1.1 Short Courses are defined courses of study that can be credit or non-credit bearing at Undergraduate or postgraduate level (levels 3-7). For a description of Levels 3 – 7 see the Manual of General Regulations Part 1: Description of Awards and Course Aims.
1.1.2 Short Courses do not lead to a qualification but may be recognised with a certificate of participation or the award of UEL Academic Credit.
1.1.3 Non-Credit bearing short courses are not normally assessed and may be recognised with a certificate of participation. In some instances, due to CPD or Professional Body Requirements there may be a stipulated level of attendance required for completion.
1.1.4 Credit bearing short courses will be assessed and follow the module structure as per Part 3 of the Academic Regulations. Upon successful completion of the short course, it may lead to an award of UEL Academic Credit.
1.1.5 Credit and non-credit bearing short courses will require course specifications detailing requirements of study on the course (as per 1.3 of Part 3 of the Academic Regulations).
1.1.6 Short course delivery mode will normally be ‘on campus’. In certain circumstances ‘distance/online learning’ may be possible where no physical attendance is required. The delivery mode(s) must be designated at approval.
1.1.7 Summative assessment on a module is subdivided into components identified, with weightings, in the module specification. A 20-credit module will have no more than two components of assessment.
Statement
2.1 Structure of Short Courses
2.1.1 Non-credit short courses will consist of modules registered as 0 credits.
2.1.2 Length of study for non-credit weighted modules can consist of;
- Evening classes
- One day session/events
- Attendance on existing modules over a set period of days/weeks as per the course specification
2.1.3 Credit weighted short courses will consist of standard modules whose value is 20 credits (equivalent to 200 student study hours), or multiples thereof up to a maximum of 60 credits. Modules of 40 or more credits may extend across two terms. 20 credit modules will be delivered within a single term.
2.1.4 Short course modules are eligible to run at 5 credit increments up to a maximum of 20 credits.
2.1.5 A module is allocated to a single level. Short course students cannot study modules at multiple levels on a single short course.
2.1.6 For credit bearing short courses, assessment(s) will take place during or immediately after the teaching period is complete. In the first instance short courses will not be eligible for reassessment opportunities. If eligible for reassessment, resits will take place 30 working days after the results are published.
2.1.7 The maximum study load of a short course is 60 credits.
2.1.8 The minimum study load for a short Course is 5 credits.
2.2 Intermission and ‘Taking a Break from Study’
2.2.1 Students studying a short course are not eligible for an intermission. If unable to continue their studies a student will be withdrawn and eligible to reapply to study at the next intake.
2.2.2 In the case of credit weighted short courses that are synchronously taught alongside undergraduate or postgraduate taught modules, if the withdrawal from the course is within the specified timeframes as per the Tuition Fees Policy and the Student Intermission, Withdrawal and Transfer Policy, a student may retake the course again uncapped. Any assessments already undertaken will be conferred and ratified.
2.2.3 Once a withdrawal is confirmed a student will not be eligible to take any assessments or re-assessments (if applicable).
2.3 Undergraduate Admissions
2.3.1 Students are admitted in accordance with the Manual of General Regulations: Part 2 – Admission of Students.
Undergraduate Assessment
3.1 Assessment in a module
3.1.1 Clear deadlines will be provided for the submission for each assessment component via course handbooks and/or the virtual learning environment for the module.
3.1.2 Credit weighted short course will follow the Manual of General Regulations: Part 3 – Academic Regulations (6.1 undergraduate assessment for levels 3-6 and 14.2 Postgraduate assessment for level 7).
3.1.3 The reassessment point for all credit weighted short courses will occur 30 days after results are published.
3.1.4 There will be a stipulated deadline date for all pieces of coursework. All coursework will need to be submitted by the set time on the stipulated deadline date, whether at first submission or reassessment.
3.1.5 Coursework submitted up to 24 hours late will be accepted, but the component mark will be subject to a deduction of 5 marks from the mark awarded or a mark of 40% whichever is the greater.
3.1.6 Students submitting coursework at resit will not be permitted to submit 24 hours late and the module mark will be capped.
3.2 Assessment Boards
3.2.1 Assessment boards will ratify and confirm assessments marks (if applicable) and awards for short courses.
3.2.2 Assessment Boards will be conducted as per the Manual of General Regulations: Part 3 – Academic Regulations (6.1 undergraduate assessment for levels 3-6 and 14.2 Postgraduate assessment for level 7).
Extenuating Circumstances
4.1 Procedure in the event of illness or other valid cause
4.1.1 A student who believes that:
- their performance in assessment or reassessment has been impaired, or
- they were unable to attend for an assessment or reassessment, or
- they were unable to submit assessed or reassessed work by the scheduled date. Due to illness or other valid cause (as defined in the Procedures Governing Extenuating Circumstances), may submit an application for extenuation for the relevant component(s) to the University of East London Extenuation Panel. Such applications will only be considered if the applicant has followed prescribed procedures, which can be found in the Procedures Governing Extenuating Circumstances
4.1.2 Please consult Manual of General Regulations: Part 6 – Extenuating Circumstances for a summary of the possible outcomes of the Extenuation Panel.
4.1.3 Once a component has been capped extenuation does not uncap it.
Completion
5.1 Conferment of award for completion of a course
5.1.1 The School Assessment Board will confer an award on a student for completion of a course at the first occasion on which the student is eligible for the award.
5.1.2 Where a student has withdrawn from, or is being discontinued on, a course and has not transferred to another UEL course, the Award Board will confer the highest award for which the student is eligible. Transcripts and certificates for awards made in this way are only issued on request.
Other Policies and Procedures
6.1 Manual of General Regulations
Part 2 Admission of Students
- Part 3 Academic Regulations
- Part 5 Assessment of Students
- Part 6 Extenuating Circumstances Exemption from Regulations
6.2 Policies
- Assessment and Feedback Policy
- Quality Manual
Policy Owner: Academic Registrar, Academic Registry
| Version | EFFective from | amendments | equity analysis | stakeholders consulted | approval date | author | date for review |
|---|---|---|---|---|---|---|---|
| V1.0 | 01/09/2023 | New Regulation introduced to provide clarity on definitions and to complement the existing MoGR Part 3 - Academic Regulations | 21/06/2023 | 21/06/2023 | Ian Porton | 01/01/2024 |