About the External Examiner System
The External Examiner System is an integral part of the university's quality assurance and enhancement processes. External Examiners play a vital role in the maintenance of academic standards, ensuring that assessment processes are conducted fairly, in accordance with our academic framework and without prejudice to any student.
External Examiner Information
Click here for guidance notes on Checking External Examiners Right to Work in the UK.
The aim of our External Examiners' Induction is to provide you with an opportunity to find out about the role of external examiner at UEL, and have discussions with colleagues from UEL and other institutions with whom you will be working.
The Induction Events for 2017-2018:
- 29 November 2017 (Docklands Campus)
- 13 March 2018 (University Square Stratford Campus)
An indicative programme can be found here: ProgrammeLink to Campus information.
If you would like to attend the above event and have not received an invitation, please can you contact Caroline Quirk, External Examiners Administrator via email at firstname.lastname@example.org.
Please find below the presentations from the Induction Event:
The External Examiner's Manual provides detailed guidance for external examiners about their role within the assessment process at UEL. Click below to download the Manual.
External Examiners Manual
Appendix 1 Assessment and Feedback Policy
Appendix 2 Extracts from our University's Manual of General Regulations:
Please click here to access the Manual of General Regulations - September 2017
- Part 1 Descriptions of our University's Awards
- Part 3 Academic Regulations
- Part 3a Academic Regulations: Transitional Provisions (applicable to Collaborative Partners only)
- Part 3b Academic Framework: Modular Regulations 2013/2014 (including Legacy Distance Learning Programmes)
- Part 3c Regulations for D Level or Level 8 Modules in Programmes and for Professional Doctorates (and associated awards)
- Part 3d Academic Regulations (Competency Based Learning)
- Part 5 Assessment of Students
- Part 6 Extenuating Circumstances
- Part 7 Appeals Against Assessment Board Decisions
- Part 8 Academic Misconduct
Appendix 3 The Terms of Reference for External Examiners
Appendix 4 External Examiner Report Proforma
Appendix 5 Travel Request Form
Appendix 6 Travel, Subsistence and Expenses Policy
Appendix 7 Fees and Expenses Claim Form
Appendix 8 Checking External Examiners Right to Work in the UK
Appendix 9 e-Submission of Coursework - Guidance for External Examiners
Appendix 10 Academic Integrity Policy
Appendix 11 Engagement and Attendance Policy
Appendix 12 Policy on the Accreditation of Prior Certificated and Experiential Learning
Appendix 13 Standard Referencing Policy
Please find below the External Examiner Report Proforma and expenses claim form.
External Examiner Expense Claim Form
Please note that Part Three of the proforma is to be completed by the Lead Examiner only.
External Examiner Application Forms:
Please contact the External Examiners Administrator (email@example.com) should you require the Guidance Notes for External Examiner Fees.
Useful Checklists for Schools/Partners
Guidance notes for these seeking the appointment of a new external examiner
Finding an External ExaminerYou may already have a pool of external examiners that you can approach, however if you require assistance there are many websites that can be of use. To enable you to find an external examiner, we have provided below a link to an academic mailing list. You will need to subscribe to the site and then you can post your requirements and fellow academics will reply to you directly. Subscription is free to the academic community.
There are other websites available that are specific to academic areas which have a tool to enable you to find external examiners. You may already have membership to such a site or perhaps you would be interested in becoming a member. As some of these sites do incur a subscription charge, please check with the budget holder for your school before committing to any payment.
If you are aware of any useful websites please can you email the External Examiners Administrator on firstname.lastname@example.org. Thank you.
The publication of this information on our web site is in accordance with the best practice recommended by the QAA; Quality Code – Chapter B7: External Examining.
What is the role of the External Examiner?
- To verify that academic standards are appropriate.
- To assure and maintain academic standards .
- To verify comparability with similar HE programmes across the UK.
- To ensure that the assessment processes are sound, fairly operated and in line with our policies and regulations.
Please click on the relevant school below to view a list of their external examiners:
Frequently Asked Questions
Please refer to the External Examiners Manual section above.
- verify that academic standards are appropriate for the award or part thereof which the external examiner has been appointed to examine;
- support/advise our University to assure and maintain academic standards across higher education awards;
- support/advise our University to ensure that the assessment processes are sound,fairly operated and in line with our policies and regulations.
During your first year of office you will be invited to an induction day designed to help you to understand your role and how our university operates. The event comprises of two elements a University-wide induction in the moring, following by a school-based induction event in the afternoon.
Academic schools are responsible for induction at local level; you will also have an opportunity to meet staff in the school to discuss how you wish to fulfil your duties. At that point you will receive a copy of the module specifications and any other relevant information.
It is up to you and the School to work out how you will undertake this responsibility. Some examiners ask for samples to be sent to them in the post prior to the assessment board. Others prefer to come to our University the day or morning before the assessment board so that they have time to look at work in-depth prior to the meeting. Often a combination of both of these methods is preferable, as the introduction of semesterisation makes the time between marking and assessment boards very short, and we appreciate that this will probably be the most time-consuming part of your job and that it will often occur at the busiest time of the year. Where it is agreed that you will receive work for moderation by post, normally a minimum of 5 days should be allowed for moderation to be completed, in addition to any postal time involved.
Increasingly where the method of assessment allows, submission of coursework is via e-submission. The preferred method of e-submission is via Turnitin Grademark. Where assessment is submitted by students via e-submission, it should by marked and second marked online. The preferred approach for supporting you with your role within e-submission is to provide you with direct access to the relevant Moodle sites, enabling moderation directly via Turnitin Grademark. You may wish to access samples via Turntin Grademark off campus. You may alternatively wish to access samples via Turntin Grademark on campus by coming to our University the day or morning before the assessment board. Alternatively if this is not practical, a submission sample can be downloaded from Turntin (as PDFs contained within a ZIP file) and either e-mailed to you or made available to you when you visit the campus the day or morning before the assessment board.
Turnitin, and its marking facility GradeMark, are being used to facilitate the widespread implementation of e-Submission of Coursework. This guide will provide information on how to access UEL Plus, locate the appropriate Turnitin link and how to moderate using Turnitin GradeMark.
Further guidance on External Examining and e-Submission of Coursework can be found in the External Examiner Manual.
Please see above section Forms for External Examiners for the External Examiners Report proforma.
The standards attained by the students
Partner 1 Name