In Course Retrieval Policy
1. Purpose and Scope of the Policy
1.1 Purpose
1.1.1 To support student success and academic achievement through offering additional assessment opportunities for students starting Higher Education.
1.2 Scope
1.2.1 In Course Retrieval applies to all level 3 and 4 Term 1 taught modules at undergraduate level, including Apprenticeships.
1.2.2 In Course Retrieval will not apply to academic partners of UEL unless equivalent alternative arrangements have been specifically agreed between UEL and the partner institution. Where arrangements have been approved, details will be included in the Memorandum of Agreement for the partnership and UEL’s Register of Exemptions.
1.2.3 This Policy applies to all forms of summative assessment via coursework and relevant assessments submitted online (e.g. portfolio) only.
1.2.4 Students who engage and submit Mitigating Circumstances will not be eligible to engage with In Course Retrieval.
1.2.5 Students who have committed Academic Misconduct will not be eligible to engage with In Course Retrieval.
1.2.6 Assessments that have Professional Body Requirements may be exempt from engaging with In Course Retrieval with information published to students in advance of assessment deadlines.
1.2.7 In Course Retrieval marks will be capped at 40% on the first attempt of an assessment. Any previous assessment submissions will be removed from the student record.
2. Policy Statement and Principles
2.1 Statement
2.1.1 This policy will be implemented in conjunction with the Manual of General Regulations and other relevant policies. This includes:
- Manual of General Regulations – Part 3 Academic Regulations
- Manual of General Regulations – Part 5 Mitigating Circumstances
- Manual of General Regulations – Part 6 Appeals
- Manual of General Regulations – Part 7 Academic Integrity and Academic Misconduct
- Exemption to Regulations
- Assessment and feedback Policy
2.2 Key information
2.2.1 A student is eligible to engage with In course retrieval if they have failed the assessment at the original assessment deadline date.
2.2.2 Provisional Results will be published to all students detailing assessment results before they are able to engage with In Course Retrieval
2.2.3 Term 1 assessment submissions will follow the below template (there may be variations in regard to the original coursework submission deadline with more information made available via submission links and relevant moodle pages);
Academic Year 2024/25 | Submission deadline |
---|---|
Term 1 | |
Original Coursework Submission deadline | Week commencing 6th January |
Exams start | 6th January |
Exams end | 17th January |
In course retrieval starts | 20th January |
In Course Retrieval Submission Deadline | 17th February |
2.2.4 In Course Retrieval marks will be capped at 40% and overall assessment results will be calculated as per the Manual of General Regulations (Part 3).
2.2.5 If a student fails In Course Retrieval the most recent mark will appear on their record. If the mark achieved via In Course Retrieval is lower than the original “on time” submitted assessment, the In Course Retrieval mark will stand.
2.2.6 Where a component consists of more than one element and student engages with In Course Retrieval (to a minimum of one element), In Course Retrieval and capping at 40% is applied to the whole component in its entirety.
2.2.7 Students cannot apply for Mitigating Circumstances on In Course Retrieval submissions.
2.2.8 If a student does not engage with In Course Retrieval the original submitted assessment will be ratified at board.
2.2.9 Any confirmed Academic Misconduct that occurs on an In Course Retrieval Assessment will appear on the Student Record and normal penalties will be applied.
3. Links to other Institutional Policies and Procedures
3.1 Internal Policies
This Policy/Regulation relates to the following institutional regulations, policies or procedures:
- Manual of General Regulations Part 3: Academic Regulations
- Manual of General Regulations Part 5: Mitigating Circumstances
- Manual of General Regulations – Part 6 Appeals
- Manual of General Regulations Part 7: Academic Integrity and Academic
- Manual of General Regulations: Part 10: Complaints
- UEL Equality and Diversity Policy
- Extension Policy
- Extensions: A student Guide to UEL Automatic Assessment Extensions 2021-22
- Extensions and Extenuation – A student guide to policy and process 2021-22
- UEL Disability Policy
3.2 Exemptions and Professional Bodies
4. Appendix I
4.1 In Course Retrieval Guidelines
4.1.1 Academics will be expected to mark and publish assessments results within the stipulated deadlines to ensure students can engage within a reasonable timeframe.
4.1.2 Students can access their provisional results via UEL Direct and/or via feedback provided by the relevant Academic as per the Assessment and Feedback policy.
4.1.3 All forms of summative assessment via coursework and relevant assessments submitted online (e.g. portfolio) are eligible for In Course Retrieval.
4.1.4 Assessments can “opt out” of In Course Retrieval if there is a sound rationale and/or professional body requirement. If an assessment is unable to engage with In Course Retrieval it is the responsibility of the module leader to publish the information to students via the module/course handbook and/or relevant moodle pages.
4.1.5 Assessment marks are to be entered via WebMark entry, within the stipulated deadlines for Assessment Boards.
4.1.6 If a student is unable to engage with in course retrieval, they will still be eligible to engage with their resit opportunity and as per the Manual of General Regulations.
4.1.7 In Course Retrieval is only available to term 1, first sit assessments.
4.1.8 In course retrieval is not available at resit.
4.1.9 In Course Retrieval has been implemented to support students in transitioning to Higher Education assessment. Students are eligible not to engage with In Course Retrieval and/or can engage with other policies/regulations that are available to them.
4.1.10 First sit marks (including In Course Retrieval) will be ratified at the relevant assessment board as per the Key Term dates.
4.1.11 Students cannot engage with In Course Retrieval if they have submitted Mitigating Circumstances.
4.1.12 Students with TLSR agreements will not be given an additional 7 days to submit In Course Retrieval and all students will submit as per the relevant published deadline.
Policy Owner: Head of Quality Assurance and Enhancement
version | effective from | amendments | equity analysis | stakeholders consulted | approval date | author | date for review |
---|---|---|---|---|---|---|---|
1.0 | 02/08/2024 | 02/08/2024 |
This Policy is reviewed by Education & Experience Committee and approved by Academic Board.