Welcome to Corporate Marketing

Web and Digital Media

Updating Programme Specifications with Site Manager

Programme Specification documents are now being managed via the new Content management System, Site Manager giving access to updating and approving changes to programme leaders in their new role as Contributors and QAE staff as Moderators on the CMS.

Contributors are allowed to add, modify and delete content within documents to which they have been assigned. However, everything authored by a contributor will need to be approved before it is released to the website. In practice, therefore, contributors simply prepare material for approval.
Moderators are the next tier and have all the rights of a contributor. In addition they can sign-off or approve content on selected areas of the site, based on the system's workflows.

The marketing summaries that reside on the school's websites are managed by school web groups working closely with the Marketing and Student Recruitment section of Corporate Marketing and have therefore been advised not to include or repeat information or contents that belong to the programme specification documents but merely referred to for more or further information.

In the future, each programe within the marketing summaries will have extra/more information like

Videos
Brochures
Additional information about the programme
Special contact details
and even advertised recruitment interview dates

Workflow Cycle for Updating Programme Specifications

Previously

To minimise errors and ensure changes are not made to Programme specifications which have not been approved appropriately, the normal route is through School Quality Committees (SQSC).

The process involved the exchange of word documents -

as and when you require changes to be made to the specifications on the web
make the appropriate amendments, ensuring they are tracked on the document
have them approved at the SQSC and forward to the School's QA Officer
QAE then liaises with the web team to arrange for the corrections to be made and published to the Web

New Procedure

To minimise errors and ensure changes are not made to Programme specifications which have not been approved appropriately, the normal route is through School Quality Committees (SQSC) is this the basis of this process

It is schools' responsibility to regularly ensure the accuracy of specifications, follow the simple processes and then QA, working with the web team, will ensure they are loaded onto the central list of specifications on the CMS before being published to the website.

This diagram shows the direction of flow involved in th new process

In summary, each programme leader or nominee will now be responsible for updating their programme specification documents once available on the website directly via the CMS solution, this update process will not be done by updating word documents anymore.

Access and training will be provided by the Web team to allow this but the management of the access list will still be done via QAE.

Once the specs have bee updated, a workflow email will be triggered to alert QAE about the update, then the usual review process kicks in before being published (by QAE) when all is fine.