Basic Information
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Library Policies - Collection Management Policy
Courses, Reading lists, Copies & Loan catergories
New courses
- When planning new courses and submitting course proposals, teaching staff should make a realistic assessment of materials required.
- Subject librarians must be informed of books, journals, online databases that might be needed to support the new or revalidated course.
- The Subject librarian should be part of the discussion to make sure that the new course will be well supported. This is vital especially, where the subject is not well represented in the stock.
- The Subject librarian should cost the requirements and this should form part of the initial programme proposal.
- Once a course is validated Programme/Subject Field and Module leaders can identify specific titles to their subject librarian who will ensure that orders are placed in time for the course start.
Reading list
The LLS will purchase all copies of core text books which form part of a course or module reading list.
- Reading lists should be supplied to Subject librarians as early as possible to ensure they are available when students need them.
- Programme or module handbooks which contain reading lists should be sent to Subject librarians.
- They should be supplied two months in advance. This allows time for the item to be acquired and processed. The co-operation of lecturers in providing reading lists in advance is a key factor in the efficiency of our system.
- It also allows time for the Subject librarian to input the information into Talislist, the LLS reading list management system.
- The reading list management system allows students to find their reading list online.
- The list should contain the name of the coordinator, module title, module code, Subject field, accurate URL, title of web sites and any other online articles that form part of the reading list. This information is vital in enabling students to find their reading lists quickly.
- By giving your Subject librarian your recommended reading lists, on time, you are ensuring that your students will find the books when they come to the Library.
Number of copies
- Lecturers should provide subject librarians with the projected number of students studying a module.
- This information is invaluable when deciding the number of multiple text copies to purchase.
- As a general rule, the minimum number of copies of core texts to be bought is 1 copy per 15 students, as stated in our Students Charter.
- Although this is a minimum requirement. Subject librarians will always liaise with lecturers when making decisions about the number of copies to purchase.
- Number of students studying will be a consideration.
- Subject librarians will also consider the possible use of various loan periods to increase availability.
Loan catergories
- Subject librarians in liaison with academic staff, decide the loan status of items purchased in order to provide optimum availability of items for users.
- There is a standard 4-week loan period for most books.
- Further loan-period options include 7-day loan, short-loan [with facility for overnight borrowing] and reference only.
Short loan collection
- Short loan – The short loan collection is used to increase the availability of items deemed to be in heavy demand. This is a separate collecting and may be integrated into the general collection in future.
- We rely on academic staff to inform us about the books which are likely to be in heavy demand.
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Basic Information
<strong>Library Policies - </strong>Collection Management Policy
Courses, Reading lists, Copies & Loan catergories
New courses
- When planning new courses and submitting course proposals, teaching staff should make a realistic assessment of materials required.
- Subject librarians must be informed of books, journals, online databases that might be needed to support the new or revalidated course.
- The Subject librarian should be part of the discussion to make sure that the new course will be well supported. This is vital especially, where the subject is not well represented in the stock.
- The Subject librarian should cost the requirements and this should form part of the initial programme proposal.
- Once a course is validated Programme/Subject Field and Module leaders can identify specific titles to their subject librarian who will ensure that orders are placed in time for the course start.
Reading list
The LLS will purchase all copies of core text books which form part of a course or module reading list.
- Reading lists should be supplied to Subject librarians as early as possible to ensure they are available when students need them.
- Programme or module handbooks which contain reading lists should be sent to Subject librarians.
- They should be supplied two months in advance. This allows time for the item to be acquired and processed. The co-operation of lecturers in providing reading lists in advance is a key factor in the efficiency of our system.
- It also allows time for the Subject librarian to input the information into Talislist, the LLS reading list management system.
- The reading list management system allows students to find their reading list online.
- The list should contain the name of the coordinator, module title, module code, Subject field, accurate URL, title of web sites and any other online articles that form part of the reading list. This information is vital in enabling students to find their reading lists quickly.
- By giving your Subject librarian your recommended reading lists, on time, you are ensuring that your students will find the books when they come to the Library.
Number of copies
- Lecturers should provide subject librarians with the projected number of students studying a module.
- This information is invaluable when deciding the number of multiple text copies to purchase.
- As a general rule, the minimum number of copies of core texts to be bought is 1 copy per 15 students, as stated in our Students Charter.
- Although this is a minimum requirement. Subject librarians will always liaise with lecturers when making decisions about the number of copies to purchase.
- Number of students studying will be a consideration.
- Subject librarians will also consider the possible use of various loan periods to increase availability.
Loan catergories
- Subject librarians in liaison with academic staff, decide the loan status of items purchased in order to provide optimum availability of items for users.
- There is a standard 4-week loan period for most books.
- Further loan-period options include 7-day loan, short-loan [with facility for overnight borrowing] and reference only.
Short loan collection
- Short loan – The short loan collection is used to increase the availability of items deemed to be in heavy demand. This is a separate collecting and may be integrated into the general collection in future.
- We rely on academic staff to inform us about the books which are likely to be in heavy demand.
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