Student-related policies
UEL has policies and guidelines on a wide range of matters, encompassing everything from academic procedures to HR policies to dealing with the media.
The following are all student-related policies, providing guidance on a range of topics, to help ensure students have the best possible experience while studying at UEL.
- Academic Integrity Policy
- Assessment Policy
- Attendance policy - briefing notes
- Electronic Submission of Coursework
- Extenuation Procedures
- Learning and Teaching Strategy: Inspiring Excellence and Achievement 2009-2012
- Manual of General Regulations
- Mental Health and Wellbeing
- Skills Curriculum
- Student Appeals
- Student Charter
- Student Complaints
- Student-facing Policies
- Students with Disabilities
- Supporting Elite Athletes' Academic Study Policy
- Wellbeing Policies
Academic Integrity Policy
This outlines the University’s commitment to ensuring we maintain the highest standards of academic integrity and the steps we take to protect those standards. In addition, the policy also includes information on how we as a university will encourage students to avoid plagiarism and collusion and other forms of academic misconduct.
View the Academic Integrity Policy
For more information contact the Academic Practice and Student Experience team
Assessment Policy
The policy outlines UEL’s processes for in relation to assessment. A revised Assessment and Feedback Policy has been produced for implementation from the 2012-13 Academic Year. As soon as this revised Policy is finalised, colleagues will be informed.
View the Assessment Policy
For more information contact the Academic Practice and Student Experience team
Attendance policy - briefing notes
What is the process for registering attendance?
From the beginning of Semester A, all students will be required to record their attendance by touching in using their UEL ID card on the electronic reader provided in all classrooms and lecture halls. Note the following:
- Students should touch in once for every lesson. If more than one room is used for a lesson then only one touch in is necessary.
- Students can touch in no earlier than 20 minutes before a lesson and 10 minutes after the start of a lesson.
- Any student who fails to do this will be deemed to be absent.
Responsibilities of academic staff:
1. Ensure students are aware of the attendance policy and requirements to touch in at every class
It is the responsibility of all academic staff to ensure that the attendance recording process and rules are followed by bothstudents and themselves.
At least one ‘attendance champion’ per School has attended training on the new attendance register system. Thesechampions should ensure that all academic staff have been shown how to use the Classroom Report at the time ofstudysessions, to verify attendance marks and the total number of students registered in the attendance system.
2. Publishing compulsory module elements
All Schools have been asked to ensure that the compulsory elements of their modules are published and notified tostudents. Ideally, this should be reinforced by appropriate module leaders and academic staff, ensuring that this isunderstood in face-to-face discussions with students.
3. Notify the Timetabling Office of any timetable changes
It is essential that the Timetabling Office is notified of any changes to the published timetable, including different times andvenue changes of any class, lecture, seminar or academic event. This should be done before the event happens.
If it is impractical to do so, the notification must be given within 24 hours after the event. This is because the system canstillmatch those swipe records to the event record in CELCAT if the room is updated within 48 hours.
Contact Timetabling with any last minute room changes: 0208 223 4150
What happens if students fail to record their attendance?
If a student fails to attend an element of their academic study, they will receive a warning sent to their UEL email address. A further warning will be sent if they miss a second session. If they are absent on a third occasion they will normally be de-registered from the module.
Students whose overall attendance falls below 75% of the compulsory elements of their module will normally also be de-registered from the programme.
De-registration will have serious consequences on the student’s ability to study on a full-time basis. For international students on a Tier 4 student visa, failure to swipe in and comply with the UEL attendance policy could impact on their visa status.
Who should they contact if they are unable to swipe in?
- Faulty card reader? Contact IT Services: 020 8223 2468.
- Faulty ID card?
Go to Student Services:
Docklands Campus – NB.2.06
Stratford Campus – R Building, Ground Floor
Why are we doing this?
UEL recognises the considerable investment that students make, both in terms of time and money, when choosing to go to university. As such, we believe we have a duty to follow-up promptly on matters of non-attendance to ensure students are supported and given every opportunity to succeed.
We are also required by Government to monitor and record the attendance of international students on Tier 4 student visas. It is our responsibility to report any students who fail to meet UEL attendance requirements, which are in-line with the UK Border Agency (UKBA) regulations on ‘expected contact’.
Therefore, it is essential for all attendance to be reported accurately and resolve any issues swiftly and efficiently.
How does the attendance monitoring system work?
The attendance monitoring system works by matching the following three essential pieces of data:
- That a student has physically attended an academic element of their study (by touching in using their ID card on a reader);
- That the student is properly enrolled to undertake the module for which they are attending; and
- That the module is scheduled on UEL’s timetabling system to be taught at that time in the classroom or other venue where the student has touched in using their ID card.
Wearing ID cards on campus
Students should be reminded to wear their ID cards at all times while on campus.
Do our Trade Union representatives know that we are engaged in this work?
Yes, we have met to discuss this with them and we will be consulting them throughout the review to ensure that they are kept fully up to speed of this work.
Electronic Submission of Coursework
Includes guidelines, procedures and how to guides on the use of Turnitin Grademark, UEL’s chosen tool for e-submission. For further information on the implications of e-Submission for you, please contact your School or Service Leader in Learning and Teaching or a member of the e-Learning Team
View the guidelines on Electronic Submission of Coursework
Extenuation Procedures
Students have the right to apply for this if they have experienced extenuating circumstances.
View the Extenuation Procedure
Learning and Teaching Strategy: Inspiring Excellence and Achievement 2009-2012
UEL’s Learning and Teaching Strategy’s aim is to inspire and celebrate the attainment of excellence in our learning and teaching practice. A new Learning and Teaching Strategy , underpinning learning, teaching and assessment initiatives over the next three academic years is currently being finalised and a full consultation period with UEL colleagues will follow very shortly.
View the Learning and Teaching Strategy
For more information contact the Academic Practice and Student Experience team
Manual of General Regulations
This is the main reference work for staff and students on the general regulatory framework of UEL. It gives information about how our University confers its degrees, diplomas and certificates.
View the Manual of General Regulations
Mental Health and Wellbeing
This provides information on the variety of support available to all students with any emotional or mental health difficulties and to expand on current procedures available to staff to support and manage related situations.
View the Mental Health Policy
For more information contact wellbeing@uel.ac.uk
Skills Curriculum
The Skills Curriculum details the Learning Outcomes (Los) that must be incorporated into all undergraduate programmes. The Level 1 Learning Outcomes relate to skills for academic learning and Employability and Research Skills LOs can be implemented in programmes at either Levels 2 or 3.
View the Skills Curriculum
For more information contact the Academic Practice and Student Experience team
Student Appeals
The Appeals Procedure enables students to appeal against the decision of an academic board so that we may rectify any problems that occasionally occur.
View the Student Appeals Process
Student Charter
The policy gives details of the service you can expect from us at UEL and what we can expect from you.. A revised Student Charter has been produced for implementation from the 2012-13 Academic Year. As soon as this revised Charter is finalised, colleagues will be informed.
View the Student Charter
For more information contact charter@uel.ac.uk
Student Complaints
UEL believes that students should be provided with the opportunity to express concerns about all aspects of its operation through making a complaint.
View the Student Complaint Procedure
Student-Facing Policies
A range of policies on a variety of issues such as Accreditation of Prior and Certificated Learning; First Week and Equality and Diversity and more.
View the Student-Facing Policies
Students with Disabilities
This outlines our commitment to supporting and assisting students with disabilities.
View the Student with Disabilities Policy
For more information contact ddac@uel.ac.uk
Supporting Elite Athletes’ Academic Study Policy
This offers guidance for students and academic staff regarding options available to students who wish, whilst studying for a UEL degree, to maintain active participation as an elite athlete in a particular sporting activity.
View the Supporting Elite Athletes' Academic Study Policy
Well being policies
Various guidelines including personal security, fire and smoking on UEL premises.
For more information visit Occupational Health and Safety Unit
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