issue2

Can't view this email properly? Click here for the online version

Any questions? UEL Olympic Team - Ext: 5959 email: 2012@uel.ac.uk

Thursday 28 June 2012

UEL Olympics bulletin - issue 2: parking and travel

Welcome to the next edition of the UEL Olympics bulletin, this week focusing on travel and parking, as well as general things you need to know during the Games.

The bulletin aims to give you an overall summary of some of the main issues regarding parking. You can also view the full Olympic and Paralympic parking policy online.

During games-time (27 July - 12 August) there will be significant disruption to roads in the east London area, so we are advising staff, where possible, to avoid road travel and use alternative means of transportation to and from work.

Please note that NO more Olympic or Paralympic parking permits are being issued as the deadline for applying has now passed.

Docklands parking

Stratford and Duncan House parking

General travel information

No parking zone:

A no parking zone will come into effect around the security area near East Building from Sunday 8 July until Wednesday 15 August (inclusive) this means you will need to park in the main car park located between East Building and SportsDock.

Please see the Olympic parking and Paralympic parking maps for further information.

No visitor parking:

There is no visitor parking in Docklands car park throughout the Games.

Torch Relay:

The Torch Relay team will be using the car park at Docklands from 6pm on Friday 20 - Monday 23 July. This means the car park will be exceptionally busy and we ask that where possible, staff remove try to remove their cars from campus before 6pm.

If you are intending to watch the Torch Relay as it passes Docklands Campus on Saturday 21 July, please note that the surrounding roads will be either closed or extremely busy. Visit the website for more details of the torch route.

Gallions Reach car park

Gallions Reach car park will be open from 2 July to 25 July. The shuttle bus will run from 2 July to 20 July (Monday to Friday).

From 27 July - 12 September you will still be able to park in Gallions Reach car park, however the shuttle bus will not be running.

To park in Gallions Reach at any of the times mentioned above you will need to apply for a permit. Email 2012 @uel.ac.uk with details of your car make, model, colour and registration by Tuesday 3 July.

If you have already applied for a Gallions Reach permit, you will be able to pick this up from reception from 2pm on Friday 29 June .

Parking locations:

No parking will be available in the Ferns Road car park from Sunday 8 July to Wednesday 15 August (inclusive).

Staff are asked to use the R Building car park, although there will be some overflow parking available in the Cedars Road car park.

Please see the Olympic parking and Paralympic parking maps for further information.

No visitor parking:

There is no visitor parking in Stratford car park throughout the Games.

Torch Relay :

The Torch Relay is due to pass by Stratford Campus and Duncan House on Saturday 21 July anytime from midday to 2pm. Romford Road and Stratford High Street are likely to be closed from approximately 6am to 4pm. Visit the website for more details of the torch route.

Car parking passes:

Car and motorcycle passes will be available at campus receptions from Thursday 28 June. You will NOT be able to park on campus without one.

Shuttle bus :

From Monday 2 July we will be trialling the new shuttle buses, which will operate from 7am to 7pm, seven days a week. You will need your UEL ID to board the buses. Visit the website for the shuttle bus timetables.

Please contact 2012@uel.ac.uk with any feedback, comments or suggestions regarding the shuttle buses..

Cycle storage:

Free lockable cycle storage is available (subject to availability) on both campuses between Sunday 1 July and Monday 10 September. Please email 2012@uel.ac.uk to obtain your cycle shelter key.

Personal travel plans:

These will be sent out to staff working on campus throughout the Games by Monday 2 July and will advise you on several different routes you can take to get to work.

Please note that these are suggested routes and it is your responsibility to plan your journey to work. We advise that you check Transport for London or Get ahead of the Games for real-time updates. Contact 2012@uel.ac.uk if you don't receive your plan by 3 July.

Text travel updates :

You can sign up for the FREE* text alert service, which will inform you of any local travel issues covering the period Sunday 1 July to Monday 10 September.

*your phone provider may charge you the standard rate to subscribe.

To sign up text 2012Docklands or 2012Stratford followed by your name to 88020. If you work across both campuses you will need to subscribe to both.

Staff are encouraged to send any traffic issues to these numbers.

Catering outlet times

Outlet	Campus	Opening hours	Opening days	From (date)	To (date)
The Edge	Docklands	Closed	Closed	Saturday 30 June	Exact date TBC (will be in time for new academic term)
Bite	Docklands	7am-7pm	Mon-Sun	Monday 2 July	Sunday 9 September
The Green	Stratford	8am-3pm	Mon-Sun	Monday 2 July	Saturday 12 August
The Green	Stratford	8am-3pm	Mon-Fri	Monday 13 August	Friday 7 September

Deliveries

All non-fresh goods need to be ordered and delivered to campus before Sunday 8 July or after Monday 10 September. Where it is not possible to reschedule deliveries to avoid this period, details of the supplier, dates and goods expected need to be sent to 2012@uel.ac.uk Non-registered deliveries may be turned away.

We will accept all letter post, including those delivered by courier such as university application forms or contracts, as per normal processes. Parcels must be booked via 2012@uel.ac.uk or http://uelreporting.induction.org.uk/. Any parcels that have not been booked will be turned away.

Exceptionally busy day

Please note that Friday 20 July will be an exceptionally busy day both at UEL and across London so allow for your journey/parking to take longer than normal. Docklands Campus will be particularly affected as the torch relay and several award and field boards are due to arrive on campus that day.

ID cards

Staff are reminded that your ID cards need to be visible at all times while on campus. We have purchased brand new lanyards for your cards which will available from campus receptions from Monday 2 July.

Mandarin and Japanese speakers wanted

Do you speak (and write) fluent Mandarin or Japanese? We're looking for fluent speakers to help us communicate better with our Olympic partners throughout the Olympic period. You could get involved in translating documents, meeting visitors and helping out at some of our customer service points such as reception. If interested, please contact 2012@uel.ac.uk

Room and conference bookings

Please note that the following rooms only are bookable via Timetabling for internal meetings only from Sunday 1 July to Monday 10 September (inclusive).

Docklands - EB.139, EB.140, EB.141
Stratford - RB.101, RB.103, RB.G.13

No internal or external conferences should take place from Sunday 1 July to Monday 10 September (inclusive).

Watch the Games

We have set up two staff areas where you will be able to watch the Games:

Docklands - EB.G.14
Stratford - The Buzz (soft seating area)

Both staff areas will be open from 10am to 10pm throughout the Olympic and Paralympic Games.

Working from home

Please ensure you have applied for a remote access account by 4pm on Friday 29 June. This allows IT Services enough time to set up and test the remote access accounts. All applications must be issued from the relevant Dean/Director's office and have their approval.

Please ensure all applications submitted to IT Services are sent for the attention of Cheryl D Brewster and Cherie Dwight-Moore.